Purpose

Officer Decision Record to award a Call Off
arrangement referenced as a ‘Work Order’ to We Are With
You (WY) via the Non-core Framework Agreement, to deliver the
continuation of additional activities required in the utilisation
of the Supplemental Substance Misuse Treatment and Recovery Grant
2024/25.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL
 
RECORD OF OFFICER EXECUTIVE DECISION
 

Decision Title

Officer Decision
Record to award Call Off arrangement(s) referenced here on in as a
Work Order(s) to We Are With You (WY) via the Non-core Framework
Agreement to deliver the additional activities required in the
utilisation of the Supplemental Substance Misuse Treatment and
Recovery Grant 2024/25.
 

Date of Decision:
 

5th March 2024

Decision Maker:
(Including Job
Title)
 

Ian Spicer –
Strategic Director of Adults,
Housing & Public Health
 

Specific Delegation:
(If any)
 

Under Section 4C3 of the
Responsibilities for Functions document (App 9 of the Constitution)
the Strategic Director of Adult Care, Housing and Public Health is
authorised to discharge executive functions through the
commissioning and provision of social services for adults and
public health services for the whole population and delivery of
housing for the Borough, including: -
 
3. Public Health (a)
Commissioning and Quality (b) Health Improvement (c) Health
Intelligence (d) Health Protection
 
 

Brief Description of
Decision:
 
 

The officer decision confirms
the decision to award Work Order(s) to the total value of
£446,055.12 to the
substance misuse treatment provider WY via the Non-Core
Framework. This funding is from the
Supplementary Substance Misuse Treatment & Recovery Grant
(SSMTRG). The Work
Order delivery period commenced 1st of April 2024 and
will expire 31st March 2025.
The Work Order
is required to deliver specific activities in the utilisation of
the SSMTRG.
 
Details of the Work
Order awarded will be made available on the Council’s
contracts register,
Contracts Finder and Find a
Tender.
 

Reasons for the
Decision:
 
 

The
decision is being made in accordance with the Council’s
Constitution Appendix 1, Executive
Procedure Rules, Part 3, 7(4)(i) decisions which are a direct
consequence of implementing a previous key decision and were
contemplated by the decision maker when the original key decision
was made;
The
decision is made in order to deliver the additional service
capacity described in the Cabinet paper of July 2022. WY are the
Councils sole provider of the pathway for Alcohol and Drugs
services.
The
Core Contract and Non-Core Framework were awarded following an
openly advertised competitive procurement process undertaken in
line with the Social and Other Specific Services provision of the
Public Contract Regulations 2015 (as amended) (PCR’s). The
award of the Work Order uses the Non-Core Framework, which permits
the commissioning of additional activity as described.
The
services specified in the Work Order are health and social care
services that fall within the procurement regime established by the
Health Care Services (Provider Selection Regime) Regulations 2023
(PSR Regs) that came into effect on 1st January
2024.
Although this decision is made after the 1st of
January 2024, the Officer has been advised that the saving
transitional arrangements set out in Regulation 29(3) of the PSR
Regs will apply to it and that they are satisfied. It follows that
although the contract has been called off under a framework
agreement made under the PCR’s, it is valid under the PSR
Regs.
 

Details of alternative
options considered and rejected:
 

Any alternative
procurement procedure would need to comply with the requirements of
the PSR Regs. This would require an entirely new procurement under
the terms of the PSR Regs and entail considerable
delay.  Only the proposed arrangements
using the existing framework agreement will meet the requirements
of the PSR Regs transitional arrangements and enable delivery of
the services within the required time frame.
 

Conflicts of interest
declared by any Executive Member consulted by the decision maker
which relates to the decision:
 

None

Dispensations
Granted:
(If any)
 

 None

Reports or
parts of reports considered
 

DLT paper on Officer Decision Record
to award a Call Off arrangement referenced as a ‘Work
Order’ to We Are With You (WY) via the Non-core Framework
Agreement, to deliver the additional activities required in the
utilisation of the Supplemental Substance Misuse Treatment and
Recovery Grant 2024/25.
 
 
Approved by Ian
Spicer, Strategic Director of Adults, Housing and Public
Health.

 
I certify that this
is a true record of the executive decision to award £446,055.12 via the Non-core
Framework Agreement contract to With You.
 
 
 

Signed by the Decision Maker  
 
Dated:          4
March 2024
 
Name:
        
Ian Spicer