Purpose

Two decisions will be detailed
in the report:

·      
Event grants support

·      
Waiving of Event Application fees related to the
event grants

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

29th February 2024

Title:

Town Centre Events Grants Programme

Decision Maker:
(Including Job
Title)

 Polly Hamilton
Assistant Director – Culture Sport and
Tourism

Specific Delegation:
(If any)

Sub-scheme of Delegation

 

All financial matters relating to the
management and delivery of cultural, leisure, green spaces,
landscape design and sports services, including:

·      
Awarding and distribution of
grants

 

Brief Description of
Decision:

Utilising grant funding
from the UK Shared Prosperity Fund:
1.   
To award four Event Grants of
£340-£1,500 to support community event organisers to
undertake activities in the Town Centre over a three-week
period.

 
2.   
To agree that charges associated with the Event
Application pack for events taking place on Council land are waived
for any events supported through the grants programme. However, a
completed pack will still be required for due diligence.
 

Reasons for the Decision:

Approval of the above will enable the delivery
of small-scale town centre events by a range of community and
voluntary sector partners, supported by the Events
Team.  This will build the capacity of
those organisations to deliver similar events in the future,
helping to create a regular programme of town centre events which
will encourage people to visit the town centre. 
 

Details of alternative options
considered and rejected:

Do
Nothing – Event organisation carries a range of costs such as
venue hire, marketing, equipment hire, catering and paying
performers. In addition, costs associated with Council fees and
charges related event application packs for events taking place on
Council land can make the cost of hosting event prohibitive.
Without support from the Council organisers may not have the means
to organise events which stifles talent development in the
community and places additional pressure on the available resources
within the Council’s events team.

 

Offer Town Centre Event Grants – The package of support
outlined in this report will allow community event organisers to
develop their knowledge and experience of event organisation,
supported by the Council’s Events Team. The activities
supported will bring a programme of regular activities to Rotherham
Town Centre throughout March delivering against the objectives of
the UK Shared Prosperity Fund grant.
 

Conflicts of interest declared by any
Executive Member consulted by the decision maker which relates to
the decision:

None

Dispensations Granted:
(If any)

 
 

Reports or parts of reports
considered

 

 
I certify that this
is a true record of the executive decision to award UK Shared
Prosperity Fund Event Grants to four organisations and waive the
accompanying Event Application fees for those events.
 
Signed by the Decision
Maker  
Dated:
29th February 2024         
 
Name: Polly
Hamilton                                    
Job Title:     Assistant Director – Culture
Sport and Tourism