Purpose

The fees and charges for the Business Waste
service for 2024-2025. The decision will be made by Assistant
Director Sam Barstow as agreed by cabinet previously for services
with a commercial interest. The decision will be a variable pricing
structure dependant on collection receptacle, tonnage, and
frequency. With the option for the Business waste officer to be
flexible with certain parameters to agree individual pricing to
attract and retain customers.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

14/02/2024 – (Notification of decision
for forward plan was set at 29/02/2024
)

Title:

Business Waste Fees and Charges 2024-25

Decision Maker:
(Including Job
Title)

Sam Barstow, Assistant
Director, Community Safety & Street Scene

Specific Delegation:
(If any)

Group delegations and
priorities:
 
Under orders of responsibility
– Assistant Director Sam Barstow has the delegated
responsibility to authorise/set the contract pricing structure for
the Business waste service. This pricing is structure is currently
outside of the normal fees and charges process and is commercial
sensitive.
 
3.       In respect of
procurement, contract administration and   best value:
 
          In
accordance with Financial and Procurement          
Procedure Rules, matters relating to the specification          
for works, goods and services, the seeking of     estimates, quotations and tenders, the
evaluation of the       same and acceptance of
tenders relating to contracts       for works, goods and
services in accordance with          
approved budgets or supplementary estimates
 
 
Group delegations and priorities:
 
Regeneration and Environment Sub Scheme of
delegation, section 7-
 
7.       Other functions
 
Any function not otherwise
reserved to the full Council, the Cabinet, a committee of the
Cabinet, a member of the Cabinet, a joint committee discharging
executive functions or another local authority, relevant to the
Assistant Director’s portfolio.
 

Brief Description of
Decision:

The fees and charges for the Business Waste
service for 2024-2025.
 
The decision will be made by Assistant
Director Sam Barstow as agreed by cabinet/commissioners decision
making meeting, 13th March 2017 – minute 189
( see attached), for the purpose of
setting commercial activity prices.
 
The decision will be a variable pricing
structure dependant on collection receptacle, tonnage, and
frequency. With the option for the business waste officer to be
flexible with certain parameters to agree individual pricing to
attract and retain customers.
 
This is a key decision which is
made outside of the normal fees and charges setting process due to
the commercial nature of the service the Council offers. This key
decision can be made by Assistant Director Sam Barstow as it
was agreed by cabinet/commissioners decision making meeting,
13th March 2017 – minute 189 (
see attached), for the purpose of setting commercial
activity prices.
 
 
However subsequent years will
be agreed via the fees and charges process and a cabinet report
will be produced in the summer which will reflect future changes to
the service following legislative requirements.
 
 

Reasons for the Decision:

The business waste service has had a full
review of operations, costs, processes, and procedures.
Specifically for determining a new pricing structure, finance
colleagues including Jayne Close (Head of Finance
R&E) and Robert Harrison (Finance
Officer R&E) have worked fully with the service to produce the
pricing structure, which ensures a full accurate pricing mechanism
to ensure best value for the customers and the Council.
 
As a result changes to the pricing for the
Business waste service was needed to reflect the new service areas
now on offer(recycling
streams)  to potential customers and to
cover costs of running the service.
 
The recommended decision is to follow the
pricing guide set out in Appendix 1 (Pricing Model Briefing)
 

Details of alternative options
considered and rejected:

There are no other viable alternatives
available.

Conflicts of interest declared by any
Executive Member consulted by the decision maker which relates to
the decision:

There are no conflicts of interest declared by
any Executive Members.

Dispensations Granted:
(If any)

None
 

Reports or parts of reports
considered

Pricing Model Briefing – Appendix 1
(Commercially sensitive information
)

 
I certify that this
is a true record of the executive decision to the
fees and charges for the Business Waste service for
2024-2025.
Signed by the
Decision Maker  
Dated: 15th February 2024
 
Name: Sam
Barstow                 
Job Title: Assistant Director,
Community Safety & Street Scene