Purpose

Award via direct award to C R Reynolds of the
first stage of a two-stage design and build contract for the
delivery of works in relation to Riverside Gardens, Corporation
Street and Upper Millgate, to undertake detailed design and costing
exercise. Outcome production of a Tender Evaluation Report for
review before a further decision required to proceed to stage 2,
construction.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

13th February 2024

Title:

Riverside Gardens, Corporation
Street & Upper Millgate Contract Award (Stage 1
Design)

Decision Maker:
(Including Job
Title)

Simon Moss
Assistant Director, Planning, Regeneration
& Transport
Regeneration & Environment

Specific Delegation:
(If any)

Within the Council’s constitution the
Strategic Director for Regeneration and Environment has the
following delegated powers: -
 
Contract Standing Orders;
Section 41.2:
In relation to their
Directorates, each Strategic Director has a general power to make
council contracts, including the power to determine select lists of
tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant
Directors in the sub-scheme of delegation

Brief Description of
Decision:

Award to C R Reynolds of the first stage of a
two-stage design and build contract for the delivery of works in
relation to Riverside Gardens, Corporation Street and Upper
Millgate, to undertake detailed design and costing exercise.
Outcome production of a Tender Evaluation Report for review before
a further decision required to proceed to stage 2,
construction.
 

Reasons for the Decision:

Having previously undertaken a competitive
tender process for the Riverside Gardens scheme that ended in a
failed procurement, the decision to add the Corporation
Street/Upper Millgate scheme to make the offer more attractive to
the market and explore a way to engage with a contractor via direct
award to work up the detailed design and cost was approved.
 

Details of alternative options
considered and rejected:

Market engagement with the YORCivil2
Contractors has previously been undertaken and the proceeding
tender exercise for Riverside Gardens failed.  Feedback from the contractors who withdrew from
the tender highlighted the risks associated with the project
design, the level of information provided had not been sufficient
for them to adequately quantify some of the risks associated with
the project to give a firm construction price at tender
stage. 
 
As a result of this feedback, it was proposed
that a 2 stage Design and Build direct award from the new Civils
framework (YORCivil3) be followed to allow for the designs and
costs to be worked up with a contractor for approval before
committing to the build.
 
Timings now align allowing the inclusion of
the Corporation Street/Upper Millgate scheme into the tender making
it more practical and attractive to the market to group them as one
contract.
 
Failure to proceed with this appointment will
result in delays or failure to deliver the Levelling Up/Future High
Streets funded Riverside Gardens, Corporation Street & Upper
Millgate scheme.
 

Conflicts of interest declared by any
Executive Member consulted by the decision maker which relates to
the decision:

n/a

Dispensations Granted:
(If any)

n/a
 

Reports or parts of reports
considered

21
June 2021 Cabinet – Town Centre Masterplan Implementation
–
Minute 11 (1)
That Cabinet approve the implementation work of
Town Centre public realm improvements on Effingham Street and
Howard Street (Phase 2) and Upper Millgate and Forge Island
Riverside Gardens (Phase 3), utilising secured grant funding as
part of the Council’s Future High Streets Fund
bid.
 
16
May 2022 Cabinet – Town Deal and Levelling Up Fund: Update
and Implementation –
Minute 149
(3)Agree to the implementation of all
projects within the Town Deal and Levelling Up Fund programmes as
summarised in Appendix 1, to be detailed in forthcoming project
specific Full Business Cases.
 
Procurement Business Case
 

 
I certify that this is a true
record of the executive decision to approve the first stage
of a two-stage design and build contract for the delivery of works
in relation to Riverside Gardens, Corporation Street and Upper
Millgate
 
Signed by the Decision
Maker  
Dated: 13th February, 2024
 
Name: Simon
Moss                                       
Job Title: Assistant Director,
Planning, Regeneration & Transport