Purpose

The current Agency
Neutral Vendor contract ends 31 March 2024.

To provide sufficient time to undertake soft market testing to
understand how the market has evolved and how RMBC may better
benefit from this contract,  It is proposed to complete a
direct award procurement process to the incumbent supplier for a 9
month contractual arrangement beyond 31 March 2024.

The direct award would be made via the YPO Managing Temporary and
Permanent Recruitment - 942 Framework, under Lot 1. This Framework
is set to expire 5th January 2024, with no direct replacement
available meaning that the award would need to be completed before
this date.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

19th December 2023
 

Title:

Agency Contract
 

Decision Maker:
(Including Job
Title)

Jo Brown - Assistant Chief
Executive
 
 

Details of Specific Cabinet
Delegation
or Delegation contained in the
relevant Sub-Scheme of Delegation.
 

SECTION 4C2: ASSISTANT CHIEF
EXECUTIVE – DELEGATED EXECUTIVE FUNCTIONS The Assistant Chief
Executive is authorised to discharge executive functions in
relation to:
 
4. Human Resources
Appendix 9: RMBC Constitution
Responsibility for Functions

Decision:

Undertake a Direct Award for a
9-month contract to Matrix via the YPO 942 framework (Managing
Temporary and Permanent Recruitment.
 

Reasons for the
Decision:

To provide sufficient time to
undertake soft market testing to understand how the market has
evolved and how RMBC may better benefit from this contract and for
the Council to fully define its scope of requirements.
 
The direct award would be made
via the YPO Managing Temporary and Permanent Recruitment - 942
Framework, under Lot 1.
 

Details of alternative
options considered and rejected:

Complete a Further Competition process via the YPO 942 framework
and award a multi-year contract.
 
This option would not provide
sufficient time for the Council to determine its scope of
requirements before awarding a long-term contract. 
 
 
Undertake a Direct Award via the YPO 942 framework and award a
multi-year contract.
 
This option would not provide
additional time to fully define its scope of requirements before
awarding a long-term contract. 
 
Review other procurement routes beyond the YPO 942
framework.
 
The current contract is due to
end on the 31st March 2024, so any process would need to be
identified and completed ahead of this date, with added risk around
any implementation if a provider other than the incumbent was
selected.
 
Take
no action and continue to access agency resource from the incumbent
supplier without a contract in place.
 
This option would result in
non-compliant spend.
 

Conflicts of interest
declared by any Cabinet Member consulted by the decision maker
which relates to the decision:

No conflicts of interest
raised.
 
Leader of the Council consulted
21/12/23 in the absence of the Cabinet Member.

Dispensations
Granted:
(If any)

N/A
 

Reports or parts of
reports considered

N/A

 
I
certify that this is a true record of the executive decision to
undertake a Direct Award for a 9-month contract to Matrix via the
YPO 942 framework (Managing Temporary and Permanent
Recruitment.
 
 
 
Signed by the Decision Maker  
Dated:         
19th December 2023
 
 

 
Name:
         Jo
Brown                        
Job
Title:     Assistant Chief
Executive