Purpose

To approve the award of the contact to the
winning supplier.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER NON-EXECUTIVE DECISION

 
 

Date of Decision:
 

9 December 2023

Title:

22-080 Provision of Electoral Materials - Tender Evaluation
Report
 

Decision Maker:
(Including Job
Title)

Phil Horsfield
Assistant Director Legal,
Elections and Registration Services
 

Details of Specific Committee
Delegation
or Delegation contained in the
relevant Sub-Scheme of Delegation.
 

Within the Scheme of Delegation
for Finance and Customer Services Sub Scheme of
Delegation
(c)
To make decisions in relation to commissioning and procurement
activity. Such activity should be carried out in accordance with
the Finance and Procurement Procedure Rules.
 
Within the Scheme of Delegation
to the Chief Executive:
 
The Chief Executive is
authorised to discharge any function of the Executive not otherwise
delegated to a Strategic Director including the following functions
in relation to
1. Functions in relation to
elections including:-
…
(b) Elections and referenda in
relation to local matters, including reviews of
polling districts, places and
stations;
 
 

Decision:

To proceed to award the
contract to Financial Data Management PLC
 

Reasons for the
Decision:

The award of the contract is
necessary to enable the delivery of elections.
 

Where the decision is
made under specific delegation from a decision making body, the
names of any member of the relevant body who has declared a
conflict of interest in relation to the decision and name of the
body granting the specific delegation and the date when it did
so:
 

None

Reports or parts of
reports considered

Phil Horsfield, Assistant Director Legal, Elections and Registration
Services – Electoral Print Tender Procurement Business
Case (confidential)
 
Phil Horsfield, Assistant Director Legal, Elections and Registration
Services –
22-080 Provision of Electoral Materials - Tender Evaluation
Report (confidential)
 

 
I
certify that this is a true record of the decision in relation to
awarding the Provision of Electoral Materials contract to financial
Data Management PLC

Signed by the Decision Maker                                 
 
Dated
          9
December 2023
 
Name:
Phil Horsfield         
                                        
Job
Title:    
Assistant Director Legal, Elections and Registration
Services