Purpose

To undertake a Further
Competition via the Yorkshire Purchasing
Organisation’s Dynamic Purchasing System (DPS) in
relation to the required Enforcement and Debt Collection Services
within the procurement business case.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER NON EXECUTIVE DECISION

 

Date of Decision:

16th June, 2023

Title:

Debt Collection and Enforcement
Service on behalf of Parking Services

Decision Maker:
(Including Job
Title)

Sam Barstow (Assistant Director
Community Safety & Street Scene)

Specific Delegation:
(If any)

Contract
Standing Orders; Section 41.2:
In relation to
their Directorates, each Strategic Director has a general power to
make council contracts, including the power to determine select
lists of tenderers, to accept tenders and to award
contracts.  This is subsequently delegated to Assistant
Directors in the sub-scheme of delegation.
 

Brief Description of
Decision:

To undertake a Further
Competition via the Yorkshire Purchasing
Organisation’s Dynamic Purchasing System (DPS) in
relation to the required Enforcement and Debt Collection Services
within the procurement business case.

Reasons for the Decision:

To allow the Council to proceed
with the award of the contract to the successful supplier so it can
use a single organisation within the Debt collection and
Enforcement industry to collect outstanding debts for and on behalf
of the council in recovery of debt payments for the provision of
Parking Services only.
 

Details of alternative options
considered and rejected:

As per Appendix D – Procurement Options
Appraisal of the business case the following options were
considered and rejected for the below reasons:
·         
Above Threshold – Open Tender Process
- The opportunity will be
openly advertised to the full market which may result in a high
volume of bids, this may elongate the process in terms of demand on
resource and timescales for completion.
·         
This option is discounted as there are a number of
suitable frameworks that are able to meet the requirements of the
Council, the Public Buying Organisations (PBO’s have already
openly tested the market and identified organisations with the
capability and capacity to deliver.
·         
Crown Commercial Services (CCS) Framework CCS Debt
Resolution Services (RM6226) - This framework has been
discounted on the basis that the CCS framework offers a managed
service provider which is not suitable for the Council’s
requirements.

Conflicts of interest declared by any
Executive Member consulted by the decision maker which relates to
the decision:

 
 
No conflicts of interest
raised.

Reports or parts of reports
considered

The Procurement Business Case has been shared with
the Decision Maker to help inform the decision to proceed with the
direct award.
The business case is solely for
internal use only and should not be published
externally.

 
I certify that this is a true
record of the decision for Enforcement and
Debt Collection Services
 
Signed by the
Decision Maker   Sam Barstow
 
Dated: 16th June, 2023
 
Name:         
Sam Barstow                    
 
Job Title:     Assistant
Director, Community Safety & Street Scene