Purpose

To procure a replacement corporate data storage platform and associated professional services, support, maintenance, and related licensing.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL RECORD OF OFFICER EXECUTIVE DECISION

Date of Decision:

5th June 2026

Title:

Procurement of a Corporate Data Storage Platform

Decision Maker: (Including Job Title)

Luke Sayers; Service Director of Customer, Information and Digital Services (CIDS)

Details of Specific Delegation

or Delegation

contained in the relevant Sub- Scheme of Delegation.

Sub-Scheme of Delegation - Strategic Director of Finance and Customer Services

Procurement

(c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules.

Page 16 refers.

Decision:

To award a 5-year contract and appoint Phoenix Software Ltd to provide the Council’s corporate data storage platform, at a value of £481,902.89.

Reasons for the Decision:

The recommended option was to undertake a further competition via the NOE CPC: Total Technology Solutions (Ref: NOE.0552) framework. The submission from Phoenix Software Ltd was evaluated as the 1st placed supplier following evaluation of quality, cost and social value.

Details of alternative options considered and rejected:

The council considered an above threshold open tender process. However, the availability of a public sector framework provides a more efficient compliant route, hence the open tender option was discounted.

Conflicts of interest declared by any

No conflicts of interest raised

Cabinet Member consulted by the decision maker which relates to the decision:

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

The tender evaluation report was used to make the decision.

I certify that this is a true record of the executive decision:

Toaward acontract andappoint Phoenix Software Ltd to deliver the Council’s corporate data storage platform.

I confirm that in making this decision, due regard was given to the seven principles of public life.

Signed by the Decision Maker:

Dated:          5th June 2026

Name:          LukeSayers

JobTitle:     Service Director – Customer, Information and DigitalServices