Purpose

Approval of contract
modifications to the Housing Repairs and Maintenance Contracts for
the period 1st April 2025-31st March
2027.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

16th April
2024

Title:

Repairs and Maintenance Contract Modifications Post March
2025

Decision Maker:
(Including Job
Title)

Ian Spicer, Strategic Director
of Adult Care, Housing and Public Health
 

Details of Specific Cabinet
Delegation
or Delegation contained in the
relevant Sub-Scheme of Delegation.
 

SECTION 4C: OFFICER DELEGATION
SCHEME (EXECUTIVE FUNCTIONS)
Strategic Directors will be
required to maintain a sub-scheme of delegation for their
directorate and publish such sub-schemes following the Annual
Meeting of the Council.
 
Sub-scheme of delegation.
Strategic Director of Adult Care, Housing and Public
Health.
 
The Strategic Director of Adult
Care, Housing and Public Health is authorised1 to discharge
executive functions2 through the commissioning and provision of
social services for adults and public health services for the whole
population and delivery of housing for the Borough,
including:-
 
Housing
(a) Business and Commercial
Development
(b) Contract and Service
Development
(c) Housing and
Estates
(d) Housing Options
(e) Housing Strategy and
Investment
 
The Strategic Director has
chosen to delegate a number of functions to groups of officers.
Where the same group of officers receive a number of separate
delegations, in order to save space within the sub-delegation
scheme, those groups of officers have been given a title. The
following table sets out the title of each group of officers and
lists the officers within each group.
 
Human Resources functions
delegated:
Subject to the next following
bullet points, the following HR functions are delegated to
Strategic and Assistant Directors:
· Establishment of
posts
· Changes to
establishment/restructuring
 

Decision:

The
Assistant Director of Housing approves the recommended
modifications of the Repairs and Maintenance Contracts.

Reasons for the
Decision:

The Council recognises the
initial 5-year contract term expires on 31st March 2025
and Service Providers at that point can choose not to accept
automatic extension right. In order to provide stability and
certainty to the Council certain modifications to the contract have
been agreed that secure automatic extension until 31st
March 2027. This provides sufficient time for the Council to
consider all options for the future delivery of the contract. In
order to facilitate this extension, and to provide the Council with
reassurance concerning contract continuity during this period
certain contract modification need to be negotiated to ensure
service standards are maintained and high levels of service
provision continue.

Details of alternative
options considered and rejected:

See
attached report.

Conflicts of interest
declared by any Cabinet Member consulted by the decision maker
which relates to the decision:

None known.

Dispensations
Granted:
(If any)

N/A
 

Reports or parts of
reports considered

The report of the Assistant
Director of Housing Repairs and Maintenance Contract Modifications
Post March 2025.

 
I certify that this
is a true record of the executive decision to:  The Council recognises
the initial 5-year contract term expires on 31st March
2025 and Service Providers at that point can choose not to accept
automatic extension right. In order to provide stability and
certainty to the Council certain modifications to the contract have
been agreed that secure automatic extension until 31st
March 2027. This provides sufficient time for the Council to
consider all options for the future delivery of the
contract.
 

Signed by the Decision Maker  
 
Dated:         
16th April 2024      
Name:
         Ian
Spicer                        
Job
Title:    Strategic Director