Purpose

Approval to appoint a Liquid Fuel supplier via a tender process providing a compliant spend.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER EXECUTIVE DECISION

Date of Decision:

15th June, 2026

Title:

Supply of Liquid Fuel Products

Decision Maker:

(Including Job Title)

Sam Barstow

Service Director, Community Safety & Street Scene

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment provides authority to the Service Director as follows at page 3:-

1. In respect of procurement, contract administration and best value: In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.

Decision:

To award a contract for the supply of Liquid Fuels at a value of circa £6,000,000, following a procurement process.

Reasons for the Decision:

The contract award is recommended to the highest?scoring bidder, who submitted the Most Economically Advantageous Tender in accordance with the published criteria. The process was fair, open, and compliant, and the successful supplier offers best value for money, combining quality, cost, social value and delivery confidence within a compliant contract framework.

Details of alternative options considered and rejected:

The supply of liquid fuels is essential to the delivery of a range of Council Services and is therefore essential.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Delegated Decision Report – Supply of Liquid Fuels

Tender Evaluation Report – exempt

I certify that this is a true record of the executive decision to:

Approve the appointment of Standard Fuel Oils Ltd for the supply Liquid Fuel products for use by Rotherham Metropolitan Borough Council.

I confirm that in making this decision, due regard was given to the seven principles of public life.

Signed by the Decision Maker:

Dated:          15th June, 2026

Name:          Sam Barstow        

Job Title:     Service Director, Community Safety & Street Scene