Purpose

It is recommended that the Council
recommission the Biomass Supply Contract for a period of 3 years,
with a possible 2-year extension.

Decision

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

13/08/2024

Title:

Biomass Fuel Supply
Contract

Decision Maker:
(Including Job
Title)

Kevin Fisher – Assistant
Director Property and Facilities Services
 

Details of Specific Cabinet
Delegation
or Delegation contained in the
relevant Sub-Scheme of Delegation.
 

The Assistant Director of
Property and Facilities Services has delegated authority as part of
their Executive functions under General Delegation within the
Councils Constitution – Procurement (c): To make decisions in
relation to commissioning and procurement activity. Such activity
should be carried out in accordance with the Finance and
Procurement Procedure Rules, which further includes that where a
contract is deemed to be day to day provision of services that was
in the contemplation of the Council when the revenue budget was
approved

Decision:

Rotherham MBC to enter into a
direct award 5-year (60 month) contract with AMP Biomass Ltd for
the supply of Biomass via the YPO (0010800) supply of Renewable
Biomass Framework.

Reasons for the
Decision:

This decision will ensure the
continued supply of biomass, and therefore heat, to the affected
Council sites, including three residential district heating
schemes. The procurement option selected is a compliant route to
market in line with the Public Contract Regulation 2015.

Details of alternative
options considered and rejected:

Other procurement options
through several Public Buying Organisations (PBOs) were explored
including CCS, ESPO or THE, but no
other suitable frameworks were identified.
Decommissioning the contract
was not considered due to the importance of maintaining heat to the
affected Council buildings and homes.

Conflicts of interest
declared by any Cabinet Member consulted by the decision maker
which relates to the decision:

It is confirmed that there are
no known conflicts of interest (personal or financial) with any of
the individuals involved in the development of this tender and any
potential tenderers in this field who may submit a bid. 

Dispensations
Granted:
(If any)

Not
Applicable.
 

Reports or parts of
reports considered

22-253 Procurement Business
Case and Tender Evaluation Report (Exempt from
publication).
 

 
I
certify that this is a true record of the executive decision to
….
 
Rotherham MBC to enter into a
direct award 5-year (60 month) contract with AMP Biomass Ltd for
the supply of Biomass via the YPO (0010800) supply of Renewable
Biomass Framework.
 
Signed by the Decision Maker  
 
 

 
Dated: 13/08/2024 
 
Name:
Kevin Fisher                             
Job
Title: Assistant Director, Property and
Facilities Services
 
 
If you require any assistance
in the completion of the decision record please contact the
Governance Team governance@rotherham.gov.uk