Purpose

To direct award a contract to
produce 2 Narrow Access Waste Vehicles (NAV) for Waste Management
to support the NAV round.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

14th November, 2024

Title:

Narrow Access Vehicle Procurement Award

Decision Maker:
(Including Job
Title)

Sam Barstow – Assistant
Director – Community Safety and Street Scene

Specific Delegation:
(If any)

As referred to in the sub
scheme of delegation the Assistant Director for Community Safety
and Street Scene has the delegated responsibility to authorise the
direct award of the Narrow Access Vehicle procurement contract to
Dennis Eagle.
 
3.       In respect of
procurement, contract administration and   best value:
 
          
In accordance with Financial and Procurement           
Procedure Rules, matters relating to the specification           
for works, goods and services, the seeking of           
estimates, quotations and tenders, the evaluation of the
          
same and acceptance of tenders relating to contracts           
for works, goods and services in accordance with           
approved budgets or supplementary estimates
 
 
Regeneration and Environment Sub Scheme of
delegation, section 7-
 
7.        Other
functions
 
Any function not otherwise
reserved to the full Council, the Cabinet, a committee of the
Cabinet, a member of the Cabinet, a joint committee discharging
executive functions or another local authority, relevant to the
Assistant Director’s portfolio.
 

Brief Description of
Decision:

To Direct Award the Narrow Access Vehicle
Procurement Contract to Dennis Eagle for x 2 Narrow Access
Vehicles. 
 
The decision to direct award was due to only
supplier being able to meet the specification of the unique waste
management collection vehicles.
 
This is not a key
decision.
 

Reasons for the Decision:

The reason for the decision to direct award
was due the market being very small in terms of RCV production for
waste management vehicles and even smaller for Narrow Access 12
tonne vehicles which are specialist in concept and design. They
used to collect waste from high footfall and hard to access areas
as they are considerably smaller than a standard 26t RCV. Rotherham
Council currently has 1734 properties that the Narrow Access round
collects from after performing route specific risk assessments.
Dennis Connect were the only business able to
meet the specification so a direct award was recommended.

Details of alternative options
considered and rejected:

There are no other viable alternatives
available.

Conflicts of interest declared by any
Executive Member consulted by the decision maker which relates to
the decision:

There are no conflicts of interest declared by
any Executive Members.

Dispensations Granted:
(If any)

None
 

Reports or parts of reports
considered

Procurement Business Case

 
I certify that this
is a true record of the executive decision to ….
 
Signed by the
Decision Maker  
Dated: 14th November, 2024
 
Name: Sam
Barstow                            
Job Title: Assistant Director,
Community Safety & Street Scene