Purpose

The decision is to award and
enter into a contract following a procurement process for the
supply and distribution of Baby Packs within Rotherham to a chosen
provider.

Decision

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

26 November 2024.
 

Title:

Officer Decision to appoint a
successful supplier to a single provider framework for the 24-045
Supply and Distribution of Baby Packs within Rotherham. To order
the first 2800 baby packs using this framework.
 
 
 
 
 
 

Decision Maker:
(Including Job
Title)

Ben Anderson, Director of
Public Health
 
 

Details of Specific Cabinet
Delegation
or Delegation contained in the
relevant Sub-Scheme of Delegation.
 

Under Section 4C3 of the
Responsibilities for Functions document (App 9 of the Constitution)
the Strategic Director of Adult Care, Housing and Public Health is
authorised to discharge executive functions through the
commissioning and provision of social services for adults and
public health services for the whole population and delivery of
housing for the Borough, including: -
 
3. Public Health (a)
Commissioning and Quality (b) Health Improvement (c) Health
Intelligence (d) Health Protection

Decision:

To appoint to the single
provider framework for the Supply and Distribution of Baby Packs
within Rotherham the successful supplier, Field Management Ireland
(FMI) Ltd. has to order the first 2800 baby packs at a cost of
£359,520.00 using this framework.
 
There
is no limit to the number of call off contracts (orders) that can
be placed using the framework for the duration of the term (2
years). It should also be noted that the call off contract can
continue beyond the expiry of the framework, which will enable any
remaining stock to be delivered for an additional period of 3
months up to 31st March 2027. At this point all remaining
stock on the supplier’s premises will be returned to
RMBC. 

Reasons for the
Decision:

The result
of a competitive procurement procedure as agreed in the Cabinet
paper of 12 February 2024.
 
The procurement for
a single provider framework was undertaken using the Social and
Other Specific Services procedure in accordance with the Public
Contracts Regulations 2015 (as amended) and is compliant with the
Council’s Financial Procurement Procedure Rules. 
 
The successful
supplier is Field Management Ireland (FMI) Ltd.

Details of alternative
options considered and rejected:

N/A

Conflicts of interest
declared by any Cabinet Member consulted by the decision maker
which relates to the decision:

None

Dispensations
Granted:
(If any)

None
 

Reports or parts of
reports considered

Tender Evaluation Report
(including Social Value) 24-045 Supply and Distribution of
Rotherham Baby Packs

 
I certify that this
is a true record of the executive decision to
appoint to the single provider framework for the
Supply and Distribution of Baby Packs within Rotherham the
successful supplier Field Management Ireland (FMI) Ltd and to call
off a contract of 2800 baby packs at a cost of £359,520.00
using this framework.
 
 
Signed by the Decision Maker  

Dated: 27 November 2024         
 
Name:
Ben Anderson                          
Job
Title: Director of Public
Health