Purpose

Through its Registration Service, the Council
provides a suite of bereavement related services for the residents
of the borough and those organisations and families who chose to
use its excellent services and facilities.

This includes the provision of catering services at our Reception
Suite and newly renovated Café.

Tender submissions were invited with 16 expressions of interest
received. Of the expressions of interest 4 formal bids were
received and evaluated using the published award criteria which
were based on 70% price and 30% quality/social value.

Harlech Food Service received the highest score for Lots 1, 2, 3
and 5 and QMovers MFS Ltd received the highest score for LOTS 4 and
6.

Therefore, following the analysis of returned Tenders and in
accordance with the published criteria, it is recommended that
Harlech Food Service be awarded the contract for LOTS 1, 2, 3 and 5
and that QMovers MFS Ltd be awarded the contract for LOTS 4 and
6.

Content

(1) That, the Assistant Director of Law and
Governance in consultation with Finance - Section 151 Officer award
contracts for the supply of food and drinks to the Council’s
Bereavement Services to Harlech Foodservice, Parc Bwyd,
Llanystumdwy, Cricceith, Gwynedd, LL52 0LJ,for LOTS 1, 2, 3 and 5.
And to QMovers MFS Ltd, Rylance Farm, Walton Lane, Barton under
Needwood DE13 8EJ, for LOTS 4 and 6.

(2) The period of the contract award will be initially for two
years with a possible extension of a further two years, subject to
satisfactory performance. The anticipated commencement date of the
contracts is 2 January 2024 until 31 December 2025.