Purpose

Background Details

Through its Registration Service, the Council provides a suite of
bereavement related services for the residents of the borough and
those organisations and families who chose to use its excellent
services and facilities.

This includes approximately 4,000 funerals for families per year,
made up of approximately 3,200 cremations across two crematoria and
800 burials in nine cemeteries for which it is responsible. The
provision of these services to the residents of Sandwell and from
other local areas mean bereaved families can access appropriate
means for the cremation and burial of the deceased.

Crematoria and cemeteries also act as places where bereaved
families and friends can have various lasting memorials erected in
a peaceful and respectful setting to commemorate their loved
ones.

In support this, the Council has an on-going requirement for the
supply & installation of Burial Chambers. Whilst not
exclusively, the use of burial chambers is often the preferred
choice of the Muslim community when making funeral arrangements for
their loved ones.

Therefore, the Council as a burial authority through the award of
this contract will be able to continue to with the delivery of
inclusive services to the bereaved.

Tender submissions were invited with three compliant bids evaluated
using the published award criteria which were based on 80% price
and 20% quality/social value.

Gem Precast Ltd submitted the lowest compliant tender price total
and were therefore awarded the maximum score of 80% for this
criterion. They were equal second highest scoring tenderer on the
quality/social value criterion with a score of 16%. Further scoring
information is outlined in the table below:
Gem Precast Ltd – 1st
Price 80.00%
Quality 16.00%
Total 96.00%

Company B – 2nd
Price 58.70%
Quality 16.00%
Total 74.70%

Company C – 3rd
Price 40.34%
Quality 18.50%
Total 58.84%

Therefore, following the analysis of returned Tenders and in
accordance with the published criteria, it is recommended Gem
Precast Ltd be awarded the contract.

Content

That the Director of Law and Governance,
Monitoring Officer in consultation with Finance - Section 151
Officer award a contract for the provision of services related to
the delivery and installation of burial chambers in Sandwell to Gem
Precast Ltd, Unit 13A, Holme Industrial Estate, Holme on Spalding
Moor York, YO43 4BB. The period of the award will be four years
commencing on 1 July 2023.