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(1) To appoint UK Plumbing Supplies Limited as
sole provider of Plumbing Supplies. The contract period will be 01
March 2024 to 28 February 2026 with an option to extend by 1 year
to 28 February 2027, subject to satisfactory performance.

01 March 2024 to 28 February 2026 = £934,696.54
01 March 2026 to 28 February 2027 = £467,348.27
Total Value = £1,402,044.81
(subject to Indexation after Year 1).

Reasons for the decision

The Cabinet Approval to Tender the Supply of
Plumbing Part s is recorded within the (Sandwell Metropolitan
Borough Council Statement of Decisions made at a Meeting of the
Executive on 18 January 2023’ Item 6 1.1.

The Report sought approval to procure award and enter into Contract
with the successful Contractors to deliver the various Contracts as
detailed within the Report to continue the substantial Investment
in the Council’s Housing Stock.

For Supplies Contracts there were no alternative Options available
other than to Tender as Sandwell’s Asset Management and
Maintenance Team required these Items supplied to undertake repairs
to the Housing stock.

The Tender for the Plumbing Parts Contract was undertaken during
the last quarter of 2023 and was carried out by the Sandwell
Metropolitan Borough Council ‘In House’ Procurement
Team.

Tenders were received from 6 Companies (Detailed within Tender
Evaluation Matrix) attached. The Evaluation criteria was based on
80% Cost and 20% Quality.
6.6 The Cost basis was a schedule of component materials
extrapolated from known data over a twelve (12) month period.

A panel of 3 was set up to review and mark the Quality Questions
from 0-5 following which a Moderation Meeting was held and a
Moderated Mark agreed on those scores where a consensus did not
exist. A copy of the Moderated Marking is included within the
Evaluation Report (Attached to this Document).

Based on both Cost and Quality the decision was made to award the
Contract to UK Plumbing Supplies Limited with an overall Tender
Score of 100%.