Purpose

Sefton Council’s Green Sefton service
manages 100 play facilities including children’s playgrounds,
multi-use games areas and outdoor gyms, and the service annually
has need to maintain these sites, replacing play equipment and
surfacing to ensure reasonable standards of maintenance are
continued. 
Given the annual budget available and
cumulative level of spending on some types of item, in order to
meet procurement requirements, it was agreed with Cabinet Member
that a procurement framework be put in place to ensure best value,
and a faster speed when procuring ad-hoc small works across the
year.
 
As such Green Sefton has publicly tendered for
the Supply, Installation and Maintenance of Outdoor Playground
Equipment and Play Area Surfacing and this report seeks to make
awards following the completion of this process.
 
The tender has sought a supplier for a term
period of 4 years, with the contracts taking effect immediately
through to April 2029.

Decision

Decision(s)
 

(1) 
the setting up of the framework as detailed within this report and
including the following suppliers Kompan Ltd, Groundwork and Leisure Services Ltd,
Playsound Services Ltd and Wicksteed
Ltd be approved, the total value of the contract is estimated to be
£500,000 (including VAT) over a 4-year period.
 

(2) 
the awarding of call-off contract for works under the framework be
delegated to the Assistant Director for Operational In-House
Services and it be noted that works will be offered in order of
framework lot ranking. Where a supplier ranked 1 for Lots 1 and 3
is unable to supply works we would
source works from the next available ranked supplier and so
forth.
 
 
Reason(s) for the
Decision(s):
 
The Council has a requirement to engage with
suitable suppliers to carry out safety surfacing, play equipment
and fencing installation and maintenance to play areas located
across the borough of Sefton.
 
Alternative Options
Considered and Rejected
 
None. This is a procurement process.