Purpose

This report sets out the background to the Council’s current Bulk Print and Hybrid Mail arrangements and seeks approval for a temporary 12-month contract with PSL Print Management Ltd.

The arrangement is required to maintain continuity of service while the approved procurement exercise for a longer-term replacement contract is completed and any mobilisation or migration activity is undertaken.

Decision

Decision(s):

1. It be noted that the background to the current Bulk Print and Hybrid Mail contract and the Cabinet approval already given for the procurement of a new longer-term contract.
2. It be noted that Contracts Procedure Rules waiver has been approved for a temporary 12-month arrangement with the incumbent supplier.
3. It be approved the award of a temporary 12-month contract to PSL Print Management Ltd for Bulk Print and Hybrid Mail Services for the period 11 August 2026 to 10 August 2027, be noted.

Reasons for the recommendation:

The Council has already approved the procurement of a new longer-term Bulk Print and Hybrid Mail contract. A temporary 12-month arrangement with PSL Print Management Ltd is required to maintain continuity of service while that procurement exercise and any implementation or migration activity are completed. A waiver has been approved and Legal Services have advised that Cabinet Member approval should also be obtained. Cabinet Member is therefore asked to approve the temporary 12-month contract arrangement.

Alternative options considered and rejected:

Non applicable.