Purpose

To seek Cabinet Member approval
to invite tenders through the appropriate procurement route for the
provision of the Traffic Count Surveys throughout the
Borough.

Decision

Decision(s):
That

 

(1) 
the tender process be approved to procure the
provision of a suitably qualified  
organisation to complete classified vehicle and pedestrian counts
and surveys to be published on The Chest using an FTS Open Tender
process, as outlined in the report.
 

(2) 
the contract period of 3 years from 1st April 2024
to 31st March 2027 with an option to extend on a year by year basis
to 31st March 2029 subject to performance be authorised.
 

(3) 
delegated authority be given to the
Assistant Director Place (Highways and Public
Protection) to award the Contract resulting
from the procurement process.

 

 
Reasons for the Decision(s):
 
Sefton Council are seeking
quotations from suitably qualified and experienced organisations to
undertake classified traffic counts across the borough of Sefton
for a period of 3 years initially from 1st April 2024 to
31st March 2027 with two x 1 year extensions up to the
31st March 2029. The current contract which has been in
place since 1st May 2021 comes to an end on the
31st March 2024.
 
The count information will
be used to assess traffic conditions, parking, pedestrian and cycle
activity in different locations across the Borough, in order to
provide a basis for assessment and possible further development
into traffic schemes, area studies and different options for
junctions.
 
The recommendation is therefore
to procure the works as a ‘standalone’ scheme published
on The Chest using an FTS Open Tender process, in accordance with
the Council’s procurement rules.
 
The Procurement Strategy
outlined within the report aims to ensure the engagement of a
suitably experienced contractor who has demonstrated compliance
with the Council’s statutory requirements, quality criteria
and submitted an acceptable tender price for the
project.
 
Alternative Options
Considered and Rejected: (including any
Risk Implications)
 
Data collection activity could
be procured on an ad-hoc basis seeking quotations for each piece of
work, but this process would take up officer time and delay the
survey work undertaken.