Purpose

To award the contract for the Civil Enforcement back-office system

Decision

That:

(1)      the award of the contract to the most advantageous, based on the price / quality split previously agreed be approved.

(2)      the necessary legal and procurement procedures are approved to enable the onboarding process to commence as soon as possible and ensure the contract start date of 24th January 2027 is achieved.    

Reason for Decision

1. 1        The current contract for the Parking Services and Environmental Health back office Civil Enforcement system expires on 23rd January 2027, with no options to extend.
2. 2        Previous approval has been given to commence a procurement exercise, via a mini competition, through a framework with Eastern Shires Procurement Organisation (ESPO).
3. 3        Discussions with the procurement team resulted in a framework contract period being agreed of 4 years, the maximum permitted under the ESPO framework.
4. 4        The procurement exercise resulted in five bids being received.

Alternative Options considered and Rejected

None