Sheffield Health and Wellbeing Board

  Sheffield’s Health and Wellbeing Board is a group of local GPs, local councillors, a representative of Sheffield citizens, and senior managers in the NHS and the local authority, all of whom seek to make local government and local health services better for local people and to deliver a single approach to improving the health and wellbeing of Sheffield residents.   The Board has a formal public meeting, normally four times per year, interspersed with engagement events and strategy development meetings.   Attending Meetings   Meetings of the Committee have to be held as physical meetings and are open to the public. Meetings are normally held at Sheffield Town Hall.   If you would like to attend the meeting, please report to an Attendant in the Foyer at the Town Hall where you will be directed to the meeting room.  However, it would be appreciated if you could register to attend, in advance of the meeting, by emailing committee@sheffield.gov.uk, as this will assist with the management of attendance at the meeting.   PLEASE NOTE: The meeting rooms in the Town Hall have a limited capacity. We are unable to guarantee entrance to the meeting room for observers, as priority will be given to registered speakers and those that have registered to attend.   Alternatively, you can observe the meeting remotely by clicking on the ‘view the webcast’ link provided on the meeting page of the website.  

Public Questions, Statements and Petitions

The questions, statements and petitions submission deadlines for meetings  can be found here.

  Members of the public have the opportunity to present petitions, ask questions and make statements at Policy Committee meetings.   A period of up to 30 minutes is allocated at each ordinary Committee meeting for all questions, statements and petitions. The Chair of the meeting has discretion to order participations in an appropriate way to bring balance and fairness and to ensure a fair representation of the issues and voices heard at our meetings. The order for receiving public participations within the allocated time is:   1. Petitions 2. Questions 3. Statements   There may be situations where some questions and/or statements are not able to be presented in the meeting because time does not allow, or where a Member undertakes to provide a written response. Where this occurs, a written response will be sent to participants within 10 clear working days of the meeting and will be published on the Council website.   The following arrangements apply to questions and statements:  

·       Your question or statement must not exceed 200 words. A question may have multiple linked parts on the same topic and that will be considered as one question as long as it is within the 200-word limit.

·       Any pre-amble or introductory remarks must be included in the 200-word limit.

·       You can have a maximum of two participations in any meeting e.g. a question and a statement. A person cannot submit more than one question (plus follow up question) per meeting. A person cannot submit more than one statement per meeting.  

·         Questions and statements can be submitted here:

Ask a question or present a statement to a Committee or to the following email address: publicquestions@sheffield.gov.uk by the deadlines set out here.  

·       If you do not meet these deadlines, your question or statement will be deferred to the next meeting of the Committee, unless you withdraw your submission. (Details of how we will use and keep your information can be found here).  

·       You have the option to attend the meeting in person, join remotely via hybrid link, request that a nominated person or Council officer read your submission on your behalf or request a written response.   The arrangements for the different methods of public participation at Policy Committee meetings are as follows:  

Questions:  

·       You must submit your question in writing by 12 noon, six clear working days before the scheduled meeting. E.g. for meetings held on a Wednesday, a written question will need to be received by 12.00 noon on the Monday of the previous week*. The submission deadlines for meetings of this Committee can be found here.

·       Questioner may attend the meeting in person to ask their pre-submitted question or join on screen or request it is read by a nominated person or an officer. Questioners must not add any wording to their submitted question. The relevant Policy Committee Chair will provide a verbal response to the question and a written copy of the response will be circulated just prior to the relevant meeting.   

Follow up questions:  

·       If you have submitted a written question, you can ask a follow up question.  This must arise directly from the answer to your written question and not be a new question.  

·       A follow up question may be asked when invited by the Committee Chair. One follow up question may be asked within a one minute time limit. This is not an opportunity for further debate on an issue.  

·       The Chair may respond verbally in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days.  

Statements:  

·       Statements relevant to the remit of the Committee must be received in writing by 12 noon, four clear working days before the scheduled meeting. E.g. for meetings held on a Wednesday, a statement will need to be received by 12 noon on the Wednesday of the previous week*. The submission deadlines for meetings of this Committee can be found here.

·       All statements will be published online prior to the relevant meeting and circulated to all Members of the Committee. 

·       Statements may be read in person, on screen, by a nominated person or by an officer. Participants must not add any wording to their submitted statement.

·       There is no commitment to respond to a statement, the Committee Chair reserves the right of reply

Petitions:  

·       You must submit your petition in writing by 9.00 a.m. at least 1 clear working day in advance of the date of the meeting, by email to committee@sheffield.gov.uk or via the e-petition facility on the Council’s website. The submission deadlines for meetings of this Committee can be found here.

·       You can present your petition at the meeting, either in person or remotely, and will be given up to three minutes to do this.  If you are not able to attend the meeting, brief details of the petition will be reported to the meeting, or you can submit a statement (maximum of 200 words) to be read out on your behalf.

·       A verbal response by the appropriate Member may be provided in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days.   Please note that petitions, questions or statements will not be permitted if they relate to:-

·       judicial or quasi-judicial matters;

·       individual planning/licence/grant applications or appeals;

·       identifiable officers or Members of the Council;

·       confidential matters of the type referred to in Schedule 12A to the Local Government Act 1972;

·       matters which are repetitious, including questions which are substantially the same as questions asked at other meetings of the Council or Committees within the previous six months; or

·       matters of an irrelevant, defamatory, frivolous or offensive nature or a general misuse of the opportunity.  

• subject to there being no bank holidays, these are not included when calculating clear working days.  

Recording of Meetings Please note that meetings of the Committee will be filmed for live or subsequent broadcast via the Council’s website. Recording is also allowed at Policy Committee meetings under the direction of the Chair of the meeting. The Protocol For Webcasting, Filming And Recording Of Sheffield City Council Meetings provides further information.