Content

11.1

The committee considered a report of the Executive
Director of Neighbourhood Services and the content of
previous reports and were asked to make a decision as to whether to
grant Tramlines Events Limited (TEL) a licence for the use of
Hillsborough Park for hosting the Tramlines Festival, noting the
Heads of Terms of the licence (at Appendix 1), and the fee (at
closed Appendix 3), as being on balance, in the best interests of
the Hillsborough Park charity.

11.2

RESOLVED: That
the Charity Trustee Sub-Committee:-

1.   
Agree that hosting of the Tramlines Festival in Hillsborough Park
represents a positive and beneficial use of the park bearing in
mind the Hillsborough Park Charity objectives.

2.   
Approve the license agreement Heads of Terms set out at Appendix
1.

3.   
Approve the income to the Charity as set out in the fee schedule at
closed Appendix 3 on the basis that it represents and supports
positive and beneficial use of Hillsborough Park, having regard to
the Charity’s objectives, and will benefit the Hillsborough
Park Charity.

4.   
Agree to £10,000 of the annual fee being used to improve,
replace, or install equipment or facilities to improve the park for
the benefit of park users, which would not have otherwise been
possible using the Council’s revenue grant to the
Hillsborough Park Charity.

 

(NOTE: The result of the vote was FOR – 4 Members; AGAINST
– 1 Member (Councillor Douglas Johnson); ABSTENTIONS –
0 Members)

 

11.3

Reasons for Decision

11.3.1

The licence agreement provides protection for the Hillsborough Park
Charity and considers the best interests of the park.

11.3.2

The fee schedule provides best value and income certainty for the
Hillsborough Park Charity.

11.3.3

Sheffield will continue to benefit from the social, cultural and economic benefits derived from hosting
Tramlines.

 

 

11.4

Alternatives Considered and Rejected

11.4.1

A
10-year agreement was considered. However, it was felt this was too
long a period to set out fees for the use of Hillsborough Park and
was deemed not to be in the best interests of the charity.

11.4.2

A
fee structure that included inflationary increases was considered.
However, TEL requested the certainty of a fixed fee and as this
would also provide income certainty for the Hillsborough Park
Charity, a fixed 5-year fee structure was agreed. This fixed fee is
approximately the same amount as would have been received if we had
agreed to a lower annual fee and annual inflationary increases of
c5%.

11.4.3

There was an option to do nothing and not enter into a revised
licence agreement with TEL. However, this would not provide the
Council or Hillsborough Park Charity with the protections derived
from the revised licence agreement, nor the financial certainties
of the fee structure.