Content

 
11.1
 
 
 
 
 
 
11.2
 
 
 
 
 
11.3
 
11.3.1
 
 
11.3.2
 
 
 
 
 
11.4
 
11.4.1
 
 
 
11.4.2
 
 
 
 
 
 
11.4.3

 
 
The Committee considered a
report of the Head of Service – ICT and DI – which set
out the Education System and how it was provided. The report
described the importance of the Education System and sought
approval to commission an Education System. It set out the
estimated upfront costs of implementation of the new system and the
expected recoupment of these costs over the lifetime of the
service.
 
RESOLVED UNANIMOUSLY:
That the Education, Children and Families
Policy Committee: -
 
-      
approves the commission of an Education System from an external
provider for a period of 10 years and estimated value of £4.3
million.
 
Reasons for
Decision
 
This commissioning decision enables the
Council to commence active market engagement and begin planning for
its requirements in 2025 and beyond.
 
This commission will also ensure:
 
• The continuance of the Council’s
key Line of Business System for Education;
• the Council meets its statutory
duties;
• back-office functions can continue.
 
Alternatives Considered and Rejected
 
Do nothing. The Council requires an
education system to deliver statutory services. Do nothing is not a
viable option – the council must have an education system in
place to execute its duties.
 
Develop our own system. This would be a
significant undertaking, requiring skills and resources that the
Council does not have access to. Those resources would have to be
retained for future updates and functional changes as statutory
requirements and business needs changed. The Council would also
have to consider storage and retention of data. Security and
role-based access would need to be managed.
 
Repurpose an existing system (eg for Case
Management). While we have a Social Care Case Management
System, this does not meet the requirements for an Education
System. It does not hold schools’ data or modules for the
many Services that use an Education System. This would require
significant development and manual “workarounds” to
deliver a suboptimal solution, if that were possible. For this
reason, the supplier of our Social Care System has a separate
Education System in its portfolio.