Content

11.1

The Executive Director Neighbourhood Services
submitted a report setting out the Council’s statutory duties
to maintain and inspect air conditioning and air handling
equipment. The report explains how the services have been delivered
to date and the importance of service continuity. The report will
then set out to justify the commissioning of an external service
provider to service, maintain and inspect air conditioning and air
handling equipment.

 

 

11.2

RESOLVED UNANIMOUSLY: That
Strategy and Resources Policy Committee
 approves the commission of an
external service provider to deliver the servicing, inspection, and
maintenance of air-conditioning and air-handling equipment, with an
estimated value of £390,000, for a period of 3 years, as set
out in this report.

 

 

11.3

Reasons for
Decision

 

 

Preferred option – to commission the
service in the manner described in section 1 of this report. This
will enable the Council to continue to provide essential services
to manage and maintain equipment within our properties.

 

 

11.4

Alternatives
Considered and Rejected

 

 

11.4.1

Do nothing – this is not an option as
the Council has the ongoing requirement and legal responsibility to
safely manage equipment within our properties. The current contract
for this service is due to expire at the end of March 2024.

 

 

11.4.2

Self-Deliver - this is not a viable option;
the service has neither the capacity or expertise to deliver these
goods and services.

 

 

11.4.3

Further extend existing contracts – this
is not a viable option. As ever, the Council must adhere to the
Public Contract Regulations (2015), thus further variations (value
and duration) are not deemed easily reconcilable with the
provisions set out within PCR.