Purpose

To give authority to commission a contract for the supply of external hire vehicles to the Council.

Decision

To approve the commission of external vehicle hire services from an external provider for a period of up to 4 years at an estimated value of up to £3,500,000.

Reasons for the decision

The decision will ensure the Council will continue to have access to a supply of hire vehicles. The procurement of the contract will ensure the Council is operating in accordance with the Procurement Act 2023.

Alternative options considered

1.       Do nothing.

This option has been excluded as there is a requirement for the provision of hire vehicles and we have a legal duty to procure a contract for its supply.

2.       Further extend existing contract

This is not an option under the terms of the current contract. As ever, Council must adhere to the Procurement Act 2023 (PA23) thus further variations (value and duration) are not deemed easily reconcilable with the provisions set out within PA23.

3.       Self-deliver

This is not an option, the cost of maintaining a fleet to cover all possible scenarios is cost prohibitive.