Purpose

To consider a report on the contractual arrangements for
the Agresso system, which is the Council’s enterprise
resource planning (ERP) tool for HR, payroll and
finance.

Decision

a) 
Approve the direct
award of a contract to Unit 4 for a period of five years at an
approximate cost of £2m.  The
total contract value may vary due to the number of concurrent users
as the pricing model is a per user subscription business
model;
b) 
Delegate authority to
negotiate and approve the contract award to the Executive Director
of Finance & Commercial, in consultation with the Lead Member
for I.T., Customer Services, Revenue & Benefits, Procurement
and Performance;
c) 
Note the increase
2024/25 budget allocation for the revenue costs of the application
of £47,000, which will be funded from the contingency, and
the increase costs to Slough Children First and the Housing Revenue
Account.
d) 
Note that a growth bid
of approximately £0.225m will be submitted as part of the
MTFS cycle for members’ consideration; to be reduced in
future years as dual running of platforms ends. This will be
partially offset by an increased recharge to the Housing Revenue
Account of £0.035m.
e) 
Note a delivery of a
project intended to develop improvements in the application’s
customisation that support better use; and, a comprehensive
training programme will need to be established to rebuild staff
confidence and experience in using the application. Funding in the
region of £258,000.  It is
expected that this project will be funded from the transformation
reserve and will form part of the finance improvement
plan.