Purpose

To consider a report on the preferred medium term options
for the sourcing of essential vehicles for the Direct Service
Organisation (DSO) to undertake grounds and highways maintenance,
and street cleansing services.

Decision

(a) 
Approved the
procurement of a replacement fleet of vehicles for use within the
Environment directorate in the following order of
priority:
 
(i) outright
purchase of second-hand vehicles capable of suitable adaptation and
deemed available for a minimum of five years;
(ii) outright purchase of new vehicles
deemed available for a minimum of five years;
(iii) procurement by lease for a maximum
period of five years
 

(b) 
Delegated authority to
the Executive Director for Regeneration, Housing and Environment,
in consultation with the Lead Member for Environment, Environmental
Services and Open Spaces, Lead Member for Finance, Council Assets,
Procurement and Revenues & Benefits and the Executive Director
Finance & Commercial, the procurement and award of contract for
acquisition of fleet vehicles in line with recommendation a) and
for procurement and award of contract for associated maintenance,
ensuring value for money is secured when selected the most
appropriate method;

 

(c) 
Delegated authority to
the Executive Director for Regeneration, Housing and Environment,
in consultation with the Lead Member for Finance, Council Assets,
Procurement and Revenues & Benefits, Lead Member for
Environment, Environmental Services and Open Spaces and the
Executive Director, Finance & Commercial, the procurement and
award of contract for the Fleet Management Routing software
system.

 

(d) 
Approved that the
capital programme be amended to include acquisition of the DSO
fleet with funding being from DfT grant and where possible specific
programme grants to where possible preserve the more adaptable DfT
grant funding for other critical purposes. The programme to be
profiled across 2023/24 and 2024/25 as appropriate to available
second hand vehicles balancing the need to come within revenue
budget.