Purpose

To award a contract to Aaron
Services Ltd for the provision of heating repairs, servicing and
central heating upgrades for 3 years with an option for an
extension for up to an additional 3 years.
[3+1+1+1]. 

Decision

That the Council awards a
contract to Aaron Services Ltd for the
provision of heating repairs, servicing and central heating
upgrades for duration of 3 years with an option for an extension
for up to an additional 3 years. [3+1+1+1.]

Reasons for the decision

Following an open tender
process (which is fully compliant with UK procurement rules), two
tenders were received. All tenders were evaluated independently by
three officers in accordance with the evaluation criteria set out
in the documents provided to the bidding organisations (40% price,
60% quality).
 
Following that evaluation
process the tender submitted by Aaron Services Ltd was the highest
scoring tender overall.

Alternative options considered

Option 1
- Do nothing.
This is not considered a viable option, by failing to carry out the
servicing and maintenance of the 
heating systems there is a high probability of the Council being
prosecuted for failing to meet the statutory requirements in
relation to tenant safety. Option not
recommended.
 
Option 2
- Award the contract to an
alternative contractor – This is not considered to be
appropriate because, following the evaluation process, Aaron
Services Ltd submitted the most economically
advantageous tender. Option not
recommended.