Decision

The award of this contract will enable the
Council to continue to meet the decent homes standard and comply
with all associated compliance and health and safety regulations
and for the Council to continue to meet its ongoing Corporate
Priority; “Your Home.”
This will be a 3-year contract, with a potential to extend for a
further 3 years (3+ 1+1+1). The estimated annual spend for the
Council for this service is around £79,000, which is within
the approved budget for this work within the Housing Revenue
Account.
The decision is to award the above contract to by South Lincs
Surveyors Ltd.

Reasons for the decision

Following an open tender process (which is
fully compliant with EU procurement rules), two tenders were
received. All tenders were evaluated independently by three
officers in accordance with the evaluation criteria set out in the
documents provided to the bidding organisations.
Following that evaluation process the tender submitted by South
Lincs Surveyors Ltd was the highest scoring tender overall which
was based on 60% quality and 40% price.

Alternative options considered

Option 1 - Do nothing. The Council will not be
able to actively monitor and manage damp conditions within its
housing stock. This would have a detrimental effect on the
conditions of the council’s assets but more importantly the
health and wellbeing of our tenants. Not recommended
Option 2 - Award the contract to an alternative contractor –
This is not considered to be appropriate because, following the
evaluation process, by South Lincs Surveyors Ltd submitted the most
economically advantageous tender. Not recommended.