Purpose

To approve the award of the Enterprise Resource Planning Vendor

Decision

1. That the award to SAP UK Ltd of the Enterprise Resource Planning Vendor contract (Lot 1) under the Crown Commercial Services (CCS) RM6194 Back Office Software framework agreement for £5,368,323 for a period of ten years commencing Summer 2025 be approved.
2. That it be noted that further details on this proposal can be found in paragraphs 16 - 49 of the report with planned contract management throughout the duration of the contract to ensure the deliverables meet the council’s requirements.
3. That the contract duration of 10 years be noted.
4. That the revised weighting for quality and price as further detailed in paragraph 37 of the report be noted.
5. That the use of the CCS Framework Agreement RM6285 to procure Lots 2 – System Implementation, Lot 3 – Business Change Management , Lot 4 – Data Migration, Lot 5 – Reporting, Lot 6 Support and Lot 7 – Data Archiving (or an alternative framework), as noted in Gateway 1, further detailed in paragraphs 13 and 14 of the report, be approved.