Purpose

To approve contract awards to
successful suppliers following procurement exercises. Lot 4 - Data
Migration Partner, Lot 5 Reporting Partner

Decision

1. 
That the Strategic Director of Resources
in consultation with the Cabinet Member for Equalities, Democracy
and Finance approves the award of Lot 4 (Data Migration) of the
Enterprise Resource Planning System Replacement Procurement for a
Data Migration partner to HCL Technologies UK Ltd contract under
the Crown Commercial Services (CCS) RM6193 Software Design and
Implementation Services framework agreement for £803,714 for
a period of two years commencing in September 2025, with the option
of one further one-year extension which is
subject to change control against the agreed plan and Gateway 3
approval.
 
2. 
That the Strategic Director of Resources
in consultation with the Cabinet Member for Equalities, Democracy
and Finance approves the award of Lot 5 of the Enterprise Resource
Planning System Replacement Procurement for a Reporting partner to
Infosys Ltd under the Crown Commercial Services (CCS) RM6193
Software Design and Implementation Services framework agreement for
£679,020 for a period of two years, commencing September
2025, with the option of two further one- year extensions
(2+1+1) which is subject to change control
against the agreed plan and Gateway 3 approval.
 
3. 
That the Strategic Director of Resources notes, for
Lot 5 Reporting, the change in contract duration since Gateway 1
approval of up to four years, consisting of an initial period of
two years followed by two further 12-month extensions, as further
detailed in paragraph 27 of this report.
 
4. 
That the Strategic Director of Resources notes that
further details on this proposal can be found in paragraphs 17
– 78 of this report  with planned
contract management throughout the duration of the contracts to
ensure that the council’s requirements are met.
 
5. 
That the Strategic Director of Resources, in
consultation with the Cabinet Member for Equalities, Democracy and
Finance, approves the use of the CCS Framework Agreement RM6285 to
procure Lot 6-Support and Lot 7 – Data Archiving (or an
alternative framework), as noted in Gateway 1, further detailed in
paragraph 16 of this report.