Gateway 3: Housing Aids and Adaptations (HAT) contracts
August 27, 2026 Strategic Director of Housing (Officer) Key decision Approved View on council websiteThis summary is generated by AI from the council’s published record and supporting documents. Check the full council record and source link before relying on it.
Summary
The Strategic Director of Housing approved variations to extend two Housing Aids and Adaptations contracts. Contract A with Property Facilities Group Ltd. was extended by five months to 31 December 2026 at an additional cost of £350k, and Contract B with Spokemead Maintenance Ltd. was extended by five months to 31 December 2026 at an additional cost of £300k. Property Facilities Group Ltd. and Spokemead Maintenance Ltd. will act as backup contractors for each other, and the annual Building Maintenance Indices rise will be applied to both contracts.
The Executive Member for Finance and General Purposes approved the variation and extension of the council's existing cleaning and security contracts with OCS UK and Ireland Ltd. for a maximum of nine months from 1 October 2026, with a three-month break clause, at a maximum additional contract value not exceeding £3.8m excluding VAT. This extension is to maintain service continuity while new arrangements are procured and mobilised.
Full council record
Purpose
Approval of the variation to extend the existing Housing Aids and Adaptations
Decision
- That the variation of Contract A for Housing Aids and Adaptation with Property Facilities Group Ltd. (PFG), to extend the contract term by a maximum additional period of five-months from 1 August 2026 to 31 December 2026 at an estimated additional cost of £350k making a total revised estimated contract value of £2.721m, be approved.
- That the variation of Contract B for Housing Aids and Adaptation with Spokemead Maintenance Ltd. (Spokemead), to extend the contract by a maximum additional period of five-months from 1 August 2026 to 31 December 2026 at an estimated additional cost of £300k making a total revised estimated contract value of £2.365m, be approved.
- That it be noted that the PFG and Spokemead will act as backup contractors to each other on each of their respective tendered rates, as required.
- That the annual Building Maintenance Indices (BMI) rise, which was due in April 2026, will be applied to both Contracts A and B contracts as agreed in principle with PFG and Spokemead and is reflected in the additional sums set out above, be noted.
Supporting Documents
Details
| Outcome | Recommendations Approved |
| Decision date | 27 Aug 2026 |
| Effective from | 8 Sep 2026 |
| Lead officer | John Scarborough |
| Subject to call-in | Yes |