Purpose

To extend the current contracts with OCO Ltd
& Smith and Byford Ltd whilst a new procurement exercise
is carried out and completed.

Decision

1. 
That the variation of the
Heating and Water Contract A (north of the borough) to OCO Ltd to
extend the term of the contract for a period of two years from 1
April 2024 at an estimated sum of £11.5m per annum making a
total estimated extension value of £23m, and estimated
contract value of £94.93m for ten years composed of actual
and projected expenditure, be retrospectively
approved.
 
2. 
That the variation of the
Heating and Water Contract B (south of the borough) to Smith &
Byford Ltd to extend the term of the contract for a period of two
years from 1 April 2024 at an estimated sum of £14m per annum
making a total estimated extension value of £28m, and a total
estimated contract value of £93.05m for ten years composed of
actual and projected expenditure, be retrospectively
approved.
 
3. 
That it be noted that this gateway report seeks
retrospective approval for these variations, and in line with Contract Standing Order
6.7 will be presented to the Audit, Governance and Standards
Committee in September 2024.