Purpose

Fire Risk Assessments have
highlighted that a  number of blocks in
the HRA social housing stock require wholesale replacement of fire
doors.  This would include:
· 
Front entry doors to flats
· 
Communal doors
· 
Loft hatches
· 
Electrical meter cupboards 
 
This work is essential to
mitigating fire risk in the council's flatted blocks
 
The value of this contract is
estimated at £3.9 Million over 6/7 years. 
 
This report seeks authority for
the council to enter into a new contract for works and
services  in relation to its housing
stock and tenancy services. The contract is  as  follows:
 
1. 
To award a 6 year contract with an option for the
Council to extend for 12 months, for the replacement of fire doors
in flatted blocks. This would include a fire door replacement
programme in blocks where the Fire Risk Assessment has highlighted
this as a requirement and ad hoc replacements when doors become
damaged. The value of this contract is expected to be in the region
of £3.9 Million;
 
2. 
To delegate authority to the Director of Place
following consultation with the Portfolio Holder for Housing,
together with the Director of Finance to enter into the procurement
and implement the contract to the value specified. 

Decision

Cabinet’s decision:
 
1. 
To award a 6 year contract with an option for the Council to extend
for 12 months, for the replacement of fire doors in flatted blocks.
This would include a fire door replacement programme in blocks
where the Fire Risk Assessment has highlighted this as a
requirement and ad hoc replacements when doors become damaged. The
value of this contract is expected to be in the region of
£3.9 Million;
 
2. 
To delegate authority to the Director of Place following
consultation with the Portfolio Holder for Housing, together with
the Director of Finance to enter into the procurement and implement
the contract to the value specified. 

Reasons for the decision

The replacement of fire doors in our low rise
flatted blocks has been identified as being required by our fire
risk assessors.  It is essential fire
safety works that TDC is obligated to carry out.
 
The procurement of a contract specifically to
replace fire door sets will provide value for money through
economies of scale. Consistency in quality of materials and
service.

Alternative options considered

1. 
Procure this contract using an appropriate framework - this is a
viable option but not recommended in this case due to the value of
the contract and the applied levy;
 
2. 
Do nothing and continue as we are - not recommended as this
approach also adds costs and delays to carrying out fire door
replacement programmes.