Purpose

At present the risk and
compliance of our operational stock lies with various teams, but
predominantly with the department that occupies each building or
has responsibility for  a certain asset. This has led to a
mixed level of compliance and this policy lays down the processes
and responsibilities for the compliance functions to the
Council’s operational assets.

Decision

Cabinet approved the implementation of the new
Property Risk and Compliance Policy.

Reasons for the decision

At present the risk and compliance of our
operational stock lies with various teams but predominantly with
the department that occupies each building or has responsibility
for a certain asset. 
 
The above arrangement has led to a mixed level
of compliance and the Property Team have therefore drafted a new
proposed policy to improve the compliance management of the
Council's operational assets.

Alternative options considered

Continue with the current arrangement as is,
with the department(s) responsible for each asset retaining full
responsibility. This option has led to the current situation with
our compliance and therefore it is not recommended. This was
rejected as it would retain the status quo which has led to the
current issues.
 
Continue with the current arrangement with the
department(s) responsible for each asset retaining full
responsibility, with each department taking on additional resources
(as necessary) to deal with the compliance testing/reporting
necessary and to also ensure any resultant remedial works to
achieve compliance are completed.
 
This will also have a budgetary implication if
additional staff need to be recruited. It will also miss out on any
potential economies of scale. This was rejected as it may involve
the recruitment of additional staff resources to each department
responsible for the assets.