Decision

To approve Torbay Council’s implementation of the expanded Free School Meals arrangements for the 2026/27 academic year, including the use of Targeted and Expanded eligibility categories, annual eligibility reviews, communications with families and schools, appropriate systems and data processes, and continued delivery of opt-out auto-enrolment, subject to the approved data protection and governance framework.

Reasons for the decision

The decision implements the Department for Education changes from September 2026 and supports eligible children to receive a free, nutritious school meal.  It aligns with Torbay’s child poverty and cost-of-living priorities, reduces the risk of eligible families missing out, and gives schools timely and accurate eligibility information.  A coordinated approach is required to manage increased checks, annual reviews, data requirements, communications, school readiness and the distinction between Targeted and Expanded status.

Alternative options considered

Alternatives considered and rejected were retaining an application-only approach, because eligible children could remain unidentified; delaying implementation, because this would not align with the national commencement date; and relying solely on manual processes, because this would not be sustainable given the anticipated increase in applications and annual reviews.  Background papers include the Department for Education Free School Meals guidance, the Torbay Free School Meals Expansion 2026/27 briefing, the approved data protection impact assessment, and the Torbay opt-out auto-enrolment procedure.