Purpose

The County Council hires a range of vehicles
to support the operational requirements of service-areas where the
need is short term and cannot be met from the existing fleet.
 
The current contract for vehicle hire services
for vehicles up to 7.5T (excluding minibuses) will expire in
September 2023 and a new contract with at least one supplier is
required. 
 
The Cabinet Member for Community Support, Fire
and Rescue has endorsed the commencement of the procurement process
to be carried out in line with Council’s Standing Orders on
Procurement and Contracts and delegated to the Chief Fire Officer
the authority to award the contract(s) to the successful
supplier.

Decision

The Chief Fire Officer has approved the award
of separate call-off contracts to Car Hire (Day of Swansea) Limited
and U-drive Limited with a contract term of 01 October 2023 –
30 September 2024. The anticipated aggregated spend on vehicle hire
services over the contract term is £0.550m based on the
Council’s current and projected hire profile but actual spend
will be subject to internal demand. There will be no minimum
financial or volume commitment to the awarded suppliers as part of
any contract.