Purpose

The County Council has previously commenced a programme to
secure and put in place a comprehensive system to replace SAP as
the Council’s business services system or Enterprise Resource
Planning (ERP) solution.  This programme
was paused in September 2023 to review the programme approach and
the overall funding of the programme.
Following that review the Cabinet Member will be asked to
endorse the selection of Oracle Fusion as the preferred system and
and to confirm additional funding to enable the delivery of the new
system and its full implementation.  The
Cabinet Member will also be asked to support the procurement of
external expertise and suppliers to support that
implementation.
The proposed ERP system will enable the Council to introduce
more effective business arrangememts across the full range of
finance and HR functions and to do so before the current system
(SAP) come to the end of its technical support.

Decision

The Cabinet
Member for Support Services and Economic Development has
approved:
(1)       
The implementation of Oracle Fusion Cloud as the preferred
Enterprise Resource Management solution;
(2)       
Additional funding of up to £26m over the period 2024/25 to
2027/28, including the procurement of external support, a programme
delivery team and a contingency of £4m;
(3)       
The commencement of a series of procurements for external suppliers
to support the delivery of the programme;
(4)       
Additional revenue resources of up to £500,000 that may be
required after implementation as a result of the new operating
model and systems that will be in place; and

(5)       
Delegation of authority for contract award and any subsequent
decisions and awards relating to these contracting arrangements to
the Director of Finance and Support Services and the Director of
Human Resources and Organisational Development.