Content

To approve the change to the end date of the
Material Recovery Facility (MRF) (Contract (Lot 1) the Provision
and Operation of ‘Waste Transfer Stations’ (WTS), a
‘Materials Recovery Facility’ (MRF) and Two
‘Household Recycling Centres’ (HRCS)) and the extension
of the Collections (Contract (Lot 5) RE The Provision of Household
Kerbside Waste Collection and Commercial Waste Collection Services)
contracts for two (2) days from Wednesday 29 July 2026 to Friday
31July 2026

Reasons for the decision

Following the decision made by Cabinet, 9th
December 2025, to award service agreements for waste collections
and MRF services to new LATCO providers it has been deemed
necessary to alter the end dates of the current contracts with
Hills by an additional two (2) days so they will end on a
Friday.

This can be achieved by implementing a contract extension of the
waste collection contract for two days and entering a Deed of
Variation for the Lot 1 contract to change the end date of the
initial term. An extension of the Lot 1 contract is not an option,
since it is separately due to be extended for a longer period for
the continued provision of waste transfer services. Altering the
end date of the Lot 1 contract will necessitate two extra days
provision of MRF services and HRC services by Hills.

The rationale for this request is:
a. It will be extremely difficult for the outgoing service provider
to stop delivering the service on the Wednesday and the incoming
service provider to commence delivering the service on the
Thursday, especially on a contract that encompasses the whole of
the county and operates over three separate depots.
b. It is prudent to ensure as seamless a transition process between
the two providers as possible, by minimising the risk of disruption
to the service provision and minimising any disruption to the
residents.
c. Finishing the current contracts on a Friday will allow the new
service providers the weekend to prepare facilities and induct
staff in new ways of working, supporting service continuity of high
profile services.

The cost impact of altering the end dates of the contracts with the
current providers by two (2) days compared to the alternative is an
overall additional costs of circa £4,000.

I confirm that in making this decision I have considered the
following in line with Wiltshire Council’s
Constitution:

Key decision requirements: Not applicable

Views of relevant cabinet member(s), committee chairman, area
board(s): Not applicable

Consultation with cabinet member(s), the Leader and Scrutiny (for
Executive decisions taken under Emergency Powers): Not
applicable

Consultation in accordance with the council’s consultation
guidance and the views emanating from that process: Not
applicable

Implication of any council policy, initiative, strategy or
procedure: Not applicable

Staffing, financial and legal implications: Legal services are
involved in formalising the changes to contracts.

The assessment of any associated risks in accordance with the
Council’s risk management strategy: This is to mitigate risks
of service continuity due to changes to providers.

Involvement of appropriate statutory officers and/or corporate
directors and directors: Not applicable

Regional or national guidance from other bodies where relevant: Not
applicable

The council’s constitution, including the Procurement and
Contract Rules (Part 10) and the Financial Regulations and
Procedure Rules (Part 9), all relevant guidance, legislation, codes
of practice, and protocols: Yes, via the Council’s Scheme of
Sub- delegation. The contracts to be changed were procured in line
with the council’s procurement rules at the time and the
contracts contain extension provisions which cover the changes to
be made.

Some information relating to this decision is withheld as
confidential or exempt under Part 5 of the Constitution Paragraphs
14.3 and 14.5.

Financial information relating to breakdown of costs by service of
the contracts to be amended, which is considered commercially
sensitive.

Alternative options considered

Options considered and rejected (with
reasons)

a. Do not change the end date of the current contracts, rejected
due to the operational risk to continuation of service
provision