Decision

On the proviso that internal maintenance services are not available, to appoint CleanTech Support Services as preferred service providers for cleaning services of unoccupied shared ownership properties set out in the table of this record of officer decision.

Reasons for the decision

To ensure shared ownership properties are handed over in the best possible condition to new purchasers, CleanTech will be commissioned to sparkle clean the unoccupied shared ownership properties when a date for completion of contracts has been agreed.

Considering the work they are already commissioned for, CleanTech have been approached to quote for the sparkle cleaning of all current and future schemes.

The sparkle clean will include the following:

•       Internal and external sparkle clean of new build properties.

•       All work completed to handover/move-in standard.

•       Removal of dust, debris, paint marks, and builder residue.

•       Final detail finish for presentation to residents or buyers.

•       All work will be carried out in line with Wiltshire Council’s cleaning requirements and specifications.

The cost of these works are as follows [redacted].

Cleaning will cease as and when properties become occupied.

The cost accepted, being below £24,999, the Council’s procurement regulations are satisfied by going to one contractor. Copy of the quote is attached to this Record of Officer Decision. The contractors have been engaged to ensure they adhere to the Council’s standard terms and conditions for services.

In accordance with the decision made, this record of Officer Decision is required to authorise the appointment of CleanTech for cleaning of unoccupied shared ownership properties in advance of handover to new purchasers.

Properties as detailed in the table below:

No.

Address/Plot Number

Unoccupied. For Sale or in Conveyance.

Predicted (P). Property handover dates from the developer

1.

Plot 170: 7 Cranbrook Close, Patterdown, Chippenham, SN15 2GG

Unoccupied

2.

Plot 176: 8 Cranbrook Close, Patterdown, Chippenham, SN15 2GG

In Conveyance

3.

Plot 174: 12 Cranbrook Close, Patterdown, Chippenham, SN15 2GG

Unoccupied

4.

Plot 175: 10 Cranbrook Close, Patterdown, Chippenham, SN15 2GG

Unoccupied

5.

Plot 168: 3 Cranbrook Close, Patterdown, Chippenham, SN15 2GG

Unoccupied

6.

Plot 14: 32 Kendall Lane, Semington, BA14 6GY

Unoccupied

7.

Plot 18: 40 Kendall Lane, Semington, BA14 6GY

Unoccupied

8.

Plot: 145 - 3 Cardiff Close, Patterdown, Chippenham, SN15 2GH

Unoccupied

9.

Plot: 146 - 5 Cardiff Close, Patterdown, Chippenham, SN15 2GH

Unoccupied

10

Plot: 160 - 6 Cardiff Close, Patterdown, Chippenham, SN15 2GH

In Conveyance

11

Plot 1 - 231 Frome Road, Trowbridge, BA14 0EE

(P) September 2026

12

Plot 2 - 233 Frome Road, Trowbridge, BA14 0EE

(P) September 2026

13

Plot 3 - 235 Frome Road, Trowbridge, BA14 0EE

(P) September 2026

14

Plot 4 - 237 Frome Road, Trowbridge, BA14 0EE

(P) September 2026

15

Plot 42 - 23 Dunfries Drive, Trowbridge, BA14 0GG

(P) September 2027

16

Plot 43 - 24 Dunfries Drive, Trowbridge, BA14 0GG

(P) September 2027

17

Plot 33 - 7 Boundary Close, Devizes

(P) November 2026

18

Plot 34 - 9 Boundary Close, Devizes

(P) November 2026

19

Plot 35 - 11 Boundary Close, Devizes

(P) November 2026

20

Plot 41 - 6 Boundary Close, Devizes

(P) October 2026

21

Plot 53 - 53 Parkfields, Devizes

(P) September 2026

22

Plot 54 - 54 Parkfields, Devizes

(P) September 2026

CleanTech costs received is within the budget (detailed in the table below) offset against the cost set out in:

Rowden Park Phase-3A FVA 67.75%OMV-AR & 68%OMV-SO 25-11-24.xlsx

FVA template S106 Rev F March-2023 Semington Kendall La Ph2 60-60% - ACCEPTED  OFFER £1,007,000.xlsx

Rowden Park Phase-3B FVA £4410720 04-04-2025.xlsx

LIVE S106 Frome Road Upper Studley FVA 65% FINAL ACCEPTED BID 19062025.xlsx Quakers Rd Devizes FVA 63%OMV 14-01-2025.xlsx

Scheme

Contingency on Costs

Spend to date

Remaining spend

Rowden Park Phase 3A, Chippenham

£16,615.00

£4,560.00

£12,055.00

KendallLane, Semington – Phase 2

£41,604.00

£300.00

£41,304.00

Rowden Park, Phase 3B, Chippenham

£31,747.00

£1,460.00

£30,287.00

Frome Road (Upper Studley), Trowbridge

£11,004.00

£0.00

£11.004.00

Quakers Road, Devizes

£29,538.00

£0.00

£29,538.00

See the attached document for considerations in line with Wiltshire Council’s Constitution.

Alternative options considered

To not carrying out the cleaning of the new shared ownership properties prior to handover to a new buyer, would not reflect well on Wiltshire Council. If this company is not used, another would have to be procured