Decision

To approve, award and enter into a new contract with Direct Cleaning Services SW Ltd for the cleaning services at Riverbank within Olympiad Leisure Centre for a term of 2 years commencing on 10 August 2026

Value: £10,469.09 for year 1, plus CPI inflationary rate in year 2
£22,000 full contract term (estimated)

Reasons for the decision

I confirm that in making this decision I have considered the following in line with Wiltshire Council’s Constitution:

Key decision requirements: Not applicable

Views of relevant cabinet member(s), committee chairman, area board(s): Not applicable

Consultation with cabinet member(s), the Leader and Scrutiny (for Executive decisions taken under Emergency Powers): Not applicable

Consultation in accordance with the council’s consultation guidance and the views emanating from that process: Not applicable

Implication of any council policy, initiative, strategy or procedure: Not applicable

Staffing, financial and legal implications: Budget is covered within the Leisure Centre budget

The assessment of any associated risks in accordance with the Council’s risk management strategy: Not applicable

Involvement of appropriate statutory officers and/or corporate directors and directors: V

Regional or national guidance from other bodies where relevant: V

The council’s constitution, including the Procurement and Contract Rules (Part 10) and the Financial Regulations and Procedure Rules (Part 9), all relevant guidance, legislation, codes of practice, and protocols: Part 10, Contract Rules

Alternative options considered

Other options considered & Reason for rejection:

Leisure could have gone out to tender for this facility.
This would have been ineffective and time consuming. The council would have cleaning contracts with different end dates and the new contract would not have been in place in time for termination of Imperial contract

Leisure could have undertaken the cleaning internally.
This would involve appointment of more staff for Leisure services, and from a calculation would cost the Council more than the contracted cost or is within budget