Decision

To approve, award and enter into a new contract to WLF Innovations Ltd t/a Energym, to service and maintain the Energym Spin Bikes and Energy Storage System at Trowbridge Leisure for five years.

Reasons for the decision

Leisure Services are purchasing a new type of bike that feeds energy back into the system. Due to this being new equipment, supported by the Energy Storage System it was agreed that the supplier of this equipment would be best placed and provide better value to the council for the servicing and maintenance requirements.

Due to the low value, and under PCR a single quote could be sought direct with the supplier. The terms and conditions have been checked and approved with Legal.

Due to the provision of this new equipment and a new supplier and IACR has been completed and approved.

The correct servicing of this equipment is required to ensure the equipment is fit for purpose. The spin bikes are a requirement for the spin classes and these classes are one of the most popular within centres.

See the attached document for considerations in line with Wiltshire Council’s Constitution.

Alternative options considered

The council could not service or maintain the equipment - This would mean the equipment could break down more frequently, potentially leading to increased downtime for equipment and increased costs for repairs. Worst case would be the equipment fails completely and the centre would be unable to use these items and would have to reduce capacity within these classes. There would then be an additional cost of replacement sooner than planned, reduced customer satisfaction and potential reduced income due to membership cancellations.

The council could have gone out to tender - Leisure understands there is cost saving benefits for manufacturers to service and maintain their own equipment