Purpose

The purpose of this report is
to approve the award of successful tenders for General Fund Planned
Maintenance Contracts following a procurement exercise.
 
Summary
 
At the Cabinet meeting held on
30 November 2021 the strategy for the procurement of the planned
and reactive maintenance contracts for Housing and General Fund
assets was considered and the strategy approved. It was resolved to
Delegate the award of successful tenders to the Cabinet Member for
Strategic Assets.
 
The procurement process was
delivered in 2024 using the Open Procedure. An initial compliance
review was undertaken to validate that all tenderers had passed the
initial selection questionnaire phase and returned all
documentation outlined in the Invitation to Tender.
 
The planned maintenance work
was separated into 6 individual Lots with suppliers invited to bid
for single, multiple, or all Lots.
 
Evaluations were undertaken by
panels. Supplier bids were evaluated based on their quality
proposals and pricing schedules. For each Lot a panel evaluated the
Quality Proposal.  The Pricing Schedules
were evaluated separately.
 
Full details of the evaluation
process and outcomes is contained within the Procurement Evaluation
Report – FM1826 Planned and Reactive Maintenance Lots 1-6.
(Note – this document contains information that is Commercial
in Confidence and is not in the public domain).
 
 
 

Content

Following consultation with
officers I give notice that I intend to make the decision to award
the 5 contract Lots to the successful tenderers as set out in the
Procurement Evaluation Report – FM1826 Planned and Reactive
Maintenance Lots 1-5.
 
This decision was published on
6 August 2024 and will take effect from 14 August 2024.