Decision

The Assistant Director - Procurement and Commercial Services has decided to award a contract with a term of 24 months with an extension option of a further 24 months in 12-month increments to Click Travel for the provision of Business Travel including trains, hotels, car hire, air travel etc.

Reasons for the decision

To award a contract to Click Travel via the NEPO Travel Management Services Framework (NEPO507). The contract offers a compliant route to market and excellent value for money with no additional costs or charges added and all costs are recharged back to the originating department who request the services on a weekly basis.  Invoices are paid on a weekly basis. Estimated contract amount is £100k per annum.

Contract Period: 09/09/2026 – 08/09/2028 with the option to extend for a further 2 years in annual increments up to 08/09/2030.

The contract value is based on contract usage – estimated contract value based on previous spend years is £100k per annum.

Alternative options considered

An award via the NEPO Travel Management Services Framework (NEPO507) best meets the requirements of the Council for its Business Travel provision.

Other frameworks were reviewed in determining the appropriate route to market. However, NEPO507 provides a compliant route to award and is able to accommodate the proposed change in service delivery model – namely the move away from a central team managing bookings to individual departments managing bookings – at no additional cost.