The Hackney Procurement Board approved the award of a contract for a Payments and Income Management application and deferred a decision on Legal Disrepair Contractors. The Board also agreed the minutes of the previous meeting.

Payments and Income Management Contract Awarded

The Board approved the award of a contract for a Payments and Income Management application to a supplier identified in an exempt appendix. The contract will run for three years with an option for a two-year extension, at a total maximum cost of £964,648 (net of VAT). This system is crucial for facilitating customer payments to the Council and ensuring the accurate management of income received. The report highlighted that the market for such solutions is limited, with only three primary providers offering comparable features. Alternative options, including using GOV.UK Pay or a standalone income management system like Local Gov IMS, were considered but rejected due to significant integration complexities, additional costs, and limitations in functionality. The chosen solution is available via the Government Commercial Agency Back Office Software 2 (RM6285) framework. The contract's costs will be funded from existing revenue budgets within the Finance and Corporate Resources Directorate.

Legal Disrepair Contractor Decision Deferred

A decision on the procurement of two specialist contractors for Legal Disrepair Works within Building Maintenance was deferred until the Board's next meeting on 10 November 2026. The proposed procurement was for an initial term of two years with the option to extend by two further periods of one year, with an approximate value of £10 million (excluding VAT) across both contracts. The works were to be split into two lots, with the first-ranked contractor receiving 60% of the work and the second-ranked contractor receiving 40%. The report indicated that this procurement was a cyclical renewal of existing service arrangements, aimed at addressing rising demand, supporting the in-house service, and managing workload fluctuations. The procurement strategy proposed a competitive flexible procedure under the Procurement Act 2023, with tenders evaluated on a 60% price and 40% quality split. Alternative options considered and rejected included an open procedure, insourcing via the Direct Labour Organisation (DLO), and using an existing framework.

Minutes of Previous Meeting Approved

The minutes of the previous Hackney Procurement Board meeting, held on 8 September 2026, were agreed as an accurate record of the proceedings.