Purpose

This decision concerns the current contract(s) for the
transport and processing of dry mixed recycling (DMR) materials and
Paper & Card. The Current arrangements with West London Waste
Authority for these contracts expires in 2025. A new arrangement
needs to be in place for June 2025 with approval therefore being
sought to enter into a procurement process
led by West London Waste Authority to tender for new services for
the transport, sorting and processing of DMR and Paper &
Card.

Content

(1)       
To exercise delegated
powers to grant an exemption from the usual Contract Standing
Orders requirement to tender High Value and Medium Value Contracts
in respect of:
 
i)                
A contract for the
Transport of Recyclable Materials.
ii)              
A contract for
Reprocessing Comingled Recycling Materials
iii)             
A contract for
Reprocessing of Paper & Card
 
(2)       
To agree to join the
West London Waste Authority led procurement for call-off contracts
as detailed in (1) above for an initial term of 3 years with the
option to extend for up to a further 6 years, to be procured using
West London Waste Authority internal governance processes and its
dynamic purchasing system.
 
(3)       
To agree to enter a Memorandum of Understanding with the
West London Waste Authority and the London Borough
of Ealing to cover the respective obligations of the parties
in relation to the contractual arrangements and processing of
payments.
 
(4)       
To note that following the identification of
preferred bidders under the West London Waste Authority dynamic
purchasing system as detailed in (2) above, officers will seek
cabinet approval to authorise West London Waste Authority to award
a contract(s) for the transport and processing of dry mixed
recycling materials and Paper & Card.

Reasons for the decision

As detailed in the accompanying report.

Alternative options considered

As detailed in the accompanying report.