Purpose

This decision concerns the current contract(s) for the transport and processing of dry mixed recycling (DMR) materials and Paper & Card. The Current arrangements with West London Waste Authority for these contracts expires in 2025. A new arrangement needs to be in place for June 2025 with approval therefore being sought to enter into a procurement process led by West London Waste Authority to tender for new services for the transport, sorting and processing of DMR and Paper & Card.

Decision

(1)        To exercise delegated powers to grant an exemption from the usual Contract Standing Orders requirement to tender High Value and Medium Value Contracts in respect of:

i)                 A contract for the Transport of Recyclable Materials.

ii)               A contract for Reprocessing Comingled Recycling Materials

iii)              A contract for Reprocessing of Paper & Card

(2)        To agree to join the West London Waste Authority led procurement for call-off contracts as detailed in (1) above for an initial term of 3 years with the option to extend for up to a further 6 years, to be procured using West London Waste Authority internal governance processes and its dynamic purchasing system.

(3)        To agree to enter a Memorandum of Understanding with the West London Waste Authority and the London Borough of Ealing to cover the respective obligations of the parties in relation to the contractual arrangements and processing of payments.

(4)        To note that following the identification of preferred bidders under the West London Waste Authority dynamic purchasing system as detailed in (2) above, officers will seek cabinet approval to authorise West London Waste Authority to award a contract(s) for the transport and processing of dry mixed recycling materials and Paper & Card.

Reasons for the decision

As detailed in the accompanying report.

Alternative options considered

As detailed in the accompanying report.