Purpose

To request authority to use a framework agreement to procure a contractor to carry out roof replacement works at Brentfield Primary School.

Decision

That the Director of Property and Assets:

i)             Approves Brent Council’s participation in a call-off procedure under the LHC Roofing and Roofing Systems Framework Agreement, in respect of the design, supply and installation of felt overlay at Brent Primary School.

ii)            Confirms that there is sufficient budgetary provision for the proposed call-off contract.

iii)           Approves inviting bids under the Framework Agreement by way of a mini competition and award contract on the basis of the pre-tender considerations.

iv)           Approves officers evaluating bids on the basis of the evaluation criteria.

Reasons for the decision

The Council has a statutory duty to maintain schools. It requires a contractor to carry out roof replacement works at Brentfield Primary School. It has determined that the most appropriate means of procuring a contractor is through by way of a mini competition under the LHC Framework Agreement for Roofing Systems and Associated Works.

Alternative options considered

Officers have reviewed a range of procurement options including conducting a tender process but concluded that the use of the Framework is the most appropriate means of procuring a contractor given the reduction in timescales, costs and resources involved.