Purpose

See attached ODR for details

Decision

To undertake an open tender process via YORtender for the award of a concession licence for the operation of a café within The Civic Office. The licence will run from an initial term of three years from April 2026, with the option to be extended for up to two further years. The successful provider will operate under a turnover-based fee structure and deliver a high-quality café offer aligned with the Councils cultural and commercial objectives.

Alternative options considered

Do Nothing: Rejected as this would result in loss of service, which would negatively impact staff working at the Civic Office, and income, also creating a risk for reputational damage to the Council.

Direct award: Rejected to ensure compliance with procurement rules, enabling fair competition and best value.