Purpose

The current contract for the previsions of Kitchens needs to be re-procured. The contract is mainly required by the Adaptations team and Public Maintenance Building team, including Schools.
Approval of this decision will allow the project to proceed without further delay and ensures that the Council meets its financial, contractual and operational responsibility. The council will comply with the Procurement Act and the Council’s Contract Procedure Rules when procuring a new contract.
The Council will be carrying out a mini competition under a third-party framework that offers numerous suppliers including the incumbent. This will allow the Council to obtain value for money using a supplier who can offer services locally to the Doncaster area.

Decision

To re-procure and award a new Supply of Kitchens & Kitchen items contract to enable the Council to fulfil its obligations.

Alternative options considered

Procuring through an Open Tender – this was discounted as the tender process requires more time and resources than available. Procuring through a third-party framework via mini competition which includes the incumbent supplier is a compliant route to market. The framework being used is under the PCR 2015 rules.

2. Do nothing – discounted as it would fail to meet statutory responsibilities and would lead to increased risk, potential service failure, and delays in delivering outcomes for residents. Deliver the work in-house – rejected due to insufficient internal capacity and/or the need for specialist skills that are not available within the Council.

3. Delay the decision – rejected as it would create avoidable delays, risk increased future costs, and negatively impact service delivery.

The recommended option represents the most efficient, lawful and cost-effective approach.