Purpose

The purpose of this report is to seek cabinet approval to
transition to an updated technology solution which supports the
Council’s HR, Finance, Exchequer Services and
Procurement.

Decision

DECISION: The Cabinet agreed to:
 

Approve the
procurement and award of contract for an SAP ERP S/4 HANA platform
as detailed in this report via a mini competition under the Crown
Commercial Service Back Office Software 2 (RM6285) framework for a
total contract term of seven years and the value set out in the
Part 2 report.
Approve the award of
a contract for a system integrator via a direct award under the
Crown Commercial Service Back Office Software 2 (RM6285) framework
to the supplier identified in the Part 2 report and for a contract
term of no longer than two years and for the value set out in the
Part 2 report.
Approve the award of
a contract to a consultant with many years of experience in
providing assurance to Local Authorities and public sector
organisations for S4 HANA implementation under the Crown Commercial
Services Management Consultancy Framework Three (MCF3) (RM6187).
The consultant to provide independent assurance throughout the
transition to the SAP ERP system S/4 Hana for a contract term of no
longer than two years and for the value set out in the Part 2
report.
Approve the
procurement and award of a contract for a specialist provider via a
mini competition under the Crown Commercial Service G-Cloud 14
(RM1557.14) The specialist provider to archive the seven years of
records from the current Finance and HR system to comply with the
statutory retention on financial records for a contract term of up
to seven years and for the value set out in the Part 2 report.
Delegate authority to
the Executive Director Resources to enter the necessary contracts
following the procurement processes set out above.